Position Overview

The Malaysian Red Crescent Society (MRCS) invites suitably qualified and motivated candidates to apply for the position of Assistant Officer – Accounts Receivable. This role is responsible for managing e-invoicing, monitoring receivables, coordinating with chapters, and supporting compliance with financial policies and regulatory requirements.

Key Responsibilities1. E-Invoice Management

• Prepare, issue, and manage e-invoices for all chapters in accordance with applicable regulations and organisational policies.
• Ensure accuracy of billing details including customer information, amounts, tax, and supporting documents.
• Monitor e-invoice status (issued, validated, rejected, cancelled) and take corrective actions when required.
• Maintain proper documentation and audit trail for all e-invoices issued.

2. Accounts Receivable & Payment Monitoring

• Monitor outstanding receivables and follow up on overdue payments with internal chapters and external parties.
• Update and maintain accounts receivable ageing reports.
• Perform daily or periodic reconciliation between invoices issued and payments received.
• Ensure timely allocation of receipts to the correct accounts and chapters.

3. Chapter Coordination & Support

• Act as the main point of contact for all chapters on billing and e-invoice matters.
• Provide guidance to chapters on invoicing requirements, documentation, and payment procedures.
• Coordinate with chapters to resolve billing discrepancies and payment-related issues.

4. Reporting & Documentation

• Prepare regular Accounts Receivable reports (outstanding balances, collection status, e-invoice summaries).
• Maintain systematic filing of invoices, payment records, and related correspondence.
• Support internal and external audits by providing required AR documentation.

5. Compliance & Internal Control

• Ensure AR processes comply with finance policies, SOPs, and regulatory requirements.
• Assist in strengthening internal controls related to invoicing and collections.
• Highlight potential risks, delays, or irregularities to the Finance Officer / Finance Manager.

6. System & Process Support

• Update transactions accurately in the accounting / finance system.
• Assist in improving AR processes, reporting efficiency, and data accuracy.
• Liaise with IT or system vendors on e-invoice or billing system issues when required.

Qualifications & Requirements

• Certificate in Account, Diploma or Bachelor’s Degree in Accounting, Finance, Business Administration, or a related field.
• Fresh graduates are encouraged to apply; relevant working experience in Accounts Receivable / Finance will be an added advantage.
• Basic understanding of accounting principles and receivables processes.
• Familiarity with e-invoicing systems is an added advantage.
• Proficient in Microsoft Excel and basic accounting / finance systems.
• Strong attention to detail, well-organised, and able to meet deadlines.
• Good communication skills and ability to coordinate with multiple stakeholders.
• High level of integrity, confidentiality, and professionalism.

Job Type: Full-time

Benefits:

• Additional leave
• Flexible schedule
• Free parking
• Maternity leave
• Opportunities for promotion
• Parental leave
• Professional development